Empower Your Practice
With Specialized Virtual Assistant Services
Administrative & Operational Support
For Mental Health Professionals In Canada
Welcome
To Wellnix
Your partner in creating
a greater work/life balance.
Emails and overdue tasks piling up?
Every day, we see therapists like you pouring your energy into supporting your clients. But behind the scenes, you're also juggling a hundred moving parts, like scheduling, billing, paperwork, emails, voicemails... all the essential (but exhausting) tasks that keep your practice running.
That’s where we come in!
Your virtual assistant is here to take those administrative pieces off your plate so you can focus on your clients, your professional growth, and your own well-being. We get to know you and your business personally, and tailor our support to fit what you actually need, whether you’re a solo practitioner or part of a team.
We’re not just here to help you keep up, we’re here to help you grow.
Whether that means streamlining your systems, contributing ideas, or helping you spot opportunities to work smarter, we’re in it with you, and we want your practice to thrive!
Our goal is to make your life easier. To bring a little more calm to the chaos, and help you create a practice that feels as good behind the scenes as it does in session.
Why partner with Wellnix
vs. a traditional administrative assistant?
Experience
We work directly in the mental health space, so we get the unique challenges and responsibilities that come with running a therapy practice. Whether it’s handling sensitive information with care or navigating the ebb and flow of client needs, we bring experience that’s aligned with your world, not just admin in general.
Proficiency With Practice Management Software
We're already familiar with platforms like Jane and OWL Practice, so there’s no steep learning curve. We can step in smoothly and support your workflow without disruption, saving you time, energy, and a whole lot of tech headaches!
Easy Onboarding
Skip the long onboarding process. As a remote assistant with experience in mental health admin, we already know the ropes. We'll get to know your workflow quickly and ease into your practice with less effort on your part. Our goal is to make things feel simple, smooth, and stress-free from day one.
Flexibility
Whether you need a few hours a week or more hands-on support, we adapt to your pace and priorities. Your virtual assistant is here when you need them, and they’re just an email or call away, with no office space required. It’s the support you need, made simple and on your terms.
How can we help?
The most common admin tasks therapists outsource:
Email & Phone
We handle your inbox and phone calls, so you don’t have to! Clients get timely replies, and you get time back in your day.
Billing
From processing payments and direct billing to payment reminders, we’ve got it covered.
Scheduling
We know Jane & OWL! We manage bookings, cancellations, and waitlists to keep your calendar running.
"The Rest"
Need help with forms, spreadsheets, or admin odds and ends? Send them our way!
Ready to save time and stress less?
Explore our virtual assistant services for therapists!
Testimonials
Karoline Achille, M.A., RP
Jamie has consistently exceeded our expectations, successfully managing a range of administrative tasks with precision and care. Her support has allowed us to focus more on our core mission of providing quality care to our clients.
Nereah Felix, Ph.D(c)., RP
