Hi, I'm Jamie!
Founder & Director
Wellnix started with just one therapist: my partner. She was running her own private practice alongside her (wonderful but also burnt-out) co-director, pouring her heart into her clients, and barely keeping up with the admin side of things. Emails, scheduling, billing... and all the little fires that come with doing it all yourself.
My background is in business administration, so I originally came on board to help out as their office admin part-time. I took care of admin tasks, managed social media, onboarded new therapists and students, did some marketing, and kept their website up to date (which I still do!). Over time, I got to watch their practice grow: more clients, more to-do's, more moving pieces. And I saw just how much support therapists really need behind the scenes.
It’s a lot to carry, trying to balance client care with all the moving parts of a business. Therapists are expected to wear a lot of hats: clinician, business owner, marketer, tech support, TikTok content creator, networking pro, and lifelong learner. It became clear that this field was missing something. Therapists need affordable, knowledgeable admin support from someone who understands the unique demands of this work.
That’s where Wellnix began. What started as a support role for one practice grew into something bigger. Since then, I’ve had the privilege of supporting clinicians across Canada, learning the ins and outs of private practice, and helping my clients grow with more balance and less burnout.
Today, my team supports therapists, social workers, and psychologists like you. We take care of the back end so you can stay organized, ease the mental load, and get back to doing the work you love.
Who is Wellnix?
Welcome! We’re a small team of virtual assistants who specialize in supporting therapists, psychologists, social workers, and private practices like yours. When you work with us, you’re not getting a generic assistant or a cold, corporate setup. You’re matched with a handpicked VA who fits your needs and becomes your go-to support behind the scenes. Your VA is supported by our systems, guided by our standards, and fully invested in your practice as a trusted part of your team.
We help with things like:
- Scheduling and client communication
- Billing and invoicing (even the follow-ups!)
- Intake forms and onboarding
- Systems organization and workflow cleanups
... and honestly, whatever else is quietly eating up your time.
Here’s how it works:
We start with a quick consultation call to get to know you, your practice, and the kind of support that would make a difference in your day-to-day. From there, we’ll match you with a VA who fits your style and skillset needs.
Once you're matched, your VA will set up an onboarding meeting to walk through everything with you, answer any lingering questions, and make sure you feel confident moving forward. It’s a chance to fill them in on your workflows, preferences, and anything else that will help them support you smoothly and effectively.
Whether you're just starting out or running a thriving group practice...
Your VA will learn how you like things done and become a steady, supportive part of your business. You won’t need to set up a desk, create a schedule, or manage someone in-house.
We meet you where you’re at. Our support is remote, flexible, and designed to feel like it was built just for you: because it is!
Ready to learn more? Let's chat!
We’d love to hear about your practice and see how we can support you. Whether you're ready to get started or want to learn more, we're always happy to connect.
