How can we help?
We provide virtual assistant support for therapists, so you can spend
less time in your inbox and more time doing what you do best!
Email & Phone
From emails and phone calls to new client intake, we handle client communication with empathy, care, and professionalism.
We understand how sensitive this work can be, especially that first point of contact. Every message is met with compassion, clear communication, and the respect your clients deserve.
We respond promptly, so new inquiries don’t get lost in the shuffle and potential clients feel seen and supported right from the start.
Scheduling
Managing a full caseload, cancellations, consultations, and waitlists can feel like a job in itself. That’s where we come in!
We can take care of the day-to-day scheduling, like organizing appointments, handling reschedules and cancellations, booking assessments, and keeping your waitlist up to date. From new inquiries to long-time clients, we make sure your schedule runs smoothly.
You can focus on your clients with the confidence that everything behind the scenes is being handled.
Billing
Let’s be honest: billing can be one of the most uncomfortable parts of running a practice. Whether it’s chasing overdue payments or navigating insurance claims, it takes up time, energy, and emotional bandwidth.
We can take care of invoicing, insurance submissions, payment processing, credit card updates, and following up on outstanding balances. We also send gentle, respectful reminders when needed.
We’ll collaborate with you to implement (or uphold) a clear and consistent payment policy that reflects your values. If financial conversations come up, we handle them with care, making sure your client relationships remain intact.
Promotional Materials & Outreach
Want to share your services more widely, but don’t have the time or capacity to design materials or draft the emails that go with them? We offer support with creating simple, professional assets that reflect your practice, so you can promote your work with clarity and confidence.
We can help with referral packages, Canva flyers, brochures, business cards, directory bios, social media post graphics, and visuals for things like Google Ads or workshop promotions. We also offer light outreach support, including drafting and sending introductory emails to potential referral partners.
Have something specific in mind? Let us know, and we’ll work with you to bring it to life!
How About The Rest?
Miscellaneous tasks piling up? We'll help you tackle them!
From creating and sending forms or faxes, to managing spreadsheets and assisting with one-off projects - we’ve got your admin odds and ends covered. These may seem like small tasks individually, but together, they can take up a lot of your time.
Not sure if something falls within our scope? Just ask! We’ll gladly jump in when we can, or point you in the right direction if it’s outside of what we do.
Interested in
learning more?
We’d love to connect and answer any questions you have!
Book a free consultation to chat with us one-on-one, or browse our FAQ to learn more about how we work and how we can support your practice.
